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Spotlight

Posted October 21st, 2008 by admin

Many attorneys are turning to  Apple Computer systems for their law practice, and I say good for you if you do the same.   I get a great return from using my Mac and so will you.  There is almost no good single solution to use the Macs for the law office, however.  These Mac Tips will help you utilize your office Mac to its fullest.

Our first Mac Tip will focus on Spotlight, the Mac search savior.   You don’t always need a $1000 practice management system to find what you’re looking for in discovery-you can manage most everything with the tool Apple provides.

Let’s now look at what may be your best friend on the Mac: Spotlight.  Spotlight does a very good job of searching for all aspects of information, including file names, folder names, file metadata, and more.   To get the best use of Spotlight you will need to utilize an organized file and folder naming system   (we can help you with this in a later tip), and follow a few steps once you have created your file.  First,  Ctrl+Click the file and go to “Get Info”.  There at the top you will find an arrow to Spotlight Comments.  You should enter a short discription and some key word here.  From that point on your Spotlight will find that description and use that keyword when you search.  This will help you find even the most out-of-place documents.

Filed under:iTips

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